HIPAA Compliance

All businesses engaged with protected health information (PHI) must comply with the HIPAA, the Health Insurance Portability and Accountability Act guidelines that lays down specific protocol for preventing the leakage of sensitive data of patients. The protection of crucial and critical health data of patients is always in the best interests of patients at individual level and has value for the society as well. Totalmed Transcription strictly follows HIPPA Privacy, HIPPA Security Rules, HIPPA Enforcement rule and HIPPA Breach Notification rule in its medical transcription services to ensure the safety of important data of patients and clients.

We ensure the privacy and security of critical health information of patients by following a three-tiered security process:-
      1. Physical Safeguards

    Only authorized people can access our medical transcription facilities. In addition to this, we employ security guards who check that there is no trespassing by unauthorized persons. The security of the premise is enhanced by installing high-resolution CCTV cameras around the property.

      2. Foolproof Information Security

    Our expert IT staffs by deploying several network filters, firewalls ensure that all the data files and incoming port, and communication network is safe from any virus or malware attack. We also include transmission security by ensuring that all the attachments or files are properly encrypted and clients and staff can access only after verifying their credentials through standard authentication procedure (password-protected login Ids).

      3. Restricted Data Access

    Several safety measures are employed to ensure that the crucial data (Patients health information) is protected from thefts or encroachment. Even our staff or others are not allowed to bring any floppy, disc or flash drives, any video or voice recorder into the premise.

      4. Privacy

    All employees at Totalmed Transcription need to sign in and agree on the Confidentiality Agreement, according to which they are legally bound not to disclose the identity or information related to our clients and their patients. The copy of the same will be provided to the client, on demand.

A focused Emergency Contingency Plan (ECP) is in place to ensure that all the specific procedures are carried out in a smooth and efficient way. All the soft copies of our past clients are deleted from our systems to ascertain strict adherence to privacy of our clients.

All the statements clearly reflect our strict compliance with the HIPAA guidelines. To know more about our stringent data security and compliance measures and procedures, please contact us.

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